HEARTS in the Park: A PortFest Event
​2025 - Exhibiting Sponsor Opportunities

Platinum Exhibitor - $5,000 +
  • Two (2) 10'x10' Tents, Two (2) Tables, Four (4) Chairs with Three (3) Full Color 24"x36"  Sponsorship Lawn Signs with Logo.
  • Premier Logo Placement on Website and Banners.
  • Premier Logo Placement on Social Media and Mass Emails.
  • Premier Emcee Sponsor Recognition from Event Main Stage.
Gold Exhibitor (Performance Groups) - $2,000 +
  • Two (2) 10'x10' Tent, Two (2) Tables, Four (4) Chairs with Two (2) Full Color 24"x36"  Sponsorship Lawn Signs with Logo.
  • Stage Access/Performing Opportunities at Sousa Bandshell or Dance Stage.
  • Featured Logo Placement on Website and Banners.
  • Featured Logo Placement on Social Media and Mass Emails.
  • Emcee Sponsor Recognition from Event Main Stage.
Silver Exhibitor - $1,000 +
  • One (1) 10'x10' Tent, One (1) Table, Two (2) Chairs with One (1) Full Color 24"x36"  Sponsorship Lawn Signs with Logo.
  • Prominent Logo Placement on Website and Banners.
  • Prominent Logo Placement on Social Media and Mass Emails.
  • Prominent Emcee Sponsor Recognition from Event Main Stage.
Bronze Exhibitor - $500 +
  • One (1) 10'x10' Exhibition Area with One (1) Full Color 18"x24"  Sponsorship Lawn Sign with Logo.
  • Tent, table and chairs must be brought by sponsor.
  • Logo Placement on Website and Banners.
  • Logo Placement on Social Media and Mass Emails.
  • Emcee Sponsor Recognition from Event Main Stage.
Non-Profit Community Organization - $150
  • One (1) 10'x10' Exhibition Area
  • Tent, table and chairs must be brought by sponsor.
  • Logo Placement on Website and Social Media.

    Sponsorship Level

    Contact Info

    Pay by Check

    Pay by Credit Card

    To pay by credit card, complete and submit this form. You will be redirected to our secure online store where you can select a sponsorship level (product) and enter your credit card info.

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    Max file size: 20MB
    Max file size: 20MB
    Deadline for All Enrollments, Artwork and Payment is April 25, 2025

    HEARTS Mass Emails reach 2,500+ local supporters
    HEARTS Social Media reaches 1,500+ local friends & followers
    PortFest website placements are guaranteed through September 1, 2025

    Enroll early to participate in multiple pre-event promotional opportunities!
    For more information about becoming a PortFest Event Sponsor/Exhibitor e-mail us at [email protected]

    HEARTS is a registered 501(c)3 non-profit charitable organization.
    
We appreciate your commitment to Helping Enrich the Arts in Port Washington

    By submitting this form I agree that I have read the rules and do hereby agree to abide by them and further to hold HEARTS of Port Washington including all agents, officers and board free from any and all liability. By submitting this application, I give HEARTS the right to use my name, images and/or media for any promotional reason(s).
  1. Event Name: PortFest 2025 Music, Arts and Community Festival
  2. Place of Engagement: Sousa Bandshell, Sunset Park, Port Washington, NY
  3. Date & Hours of Engagement: Sunday, May 17, 2025  12 noon to 5pm (Indoor rain  location available, as needed)
  4. Time of Arrival: Unloading by 10:00am; Set-Up by 11:00am; Breakdown & Cleanup by 6::00pm
  5. Exhibition Area: HEARTS will provide designated areas and map of exhibitors. Sponsor/Exhibitor is responsible for clean up of exhibit area at the end of the festival.
  6. Equipment: Sponsor/Exhibitor is responsible for any necessary labor, materials, supplies (e.g. fixtures, supplies, extension cords, tarps, ropes, staple guns, tie wraps etc.) that they may need to operate their exhibit.
  7. Tents: Sponsor/Exhibitor shall provide tent/canopy up to 10’ x 10’ at their own discretion and expense. HEARTS can only provide tent/canopy to, Platinum, Gold, Silver Exhibiting Sponsors  as specified on the “PortFest 2025 Music, Arts and Community Festival - Sponsor, Vendor & Exhibitor Information” form.
  8. Furniture: HEARTS shall provide Sponsor/Exhibitor with display table(s) and chair(s) to the extent possible as specified on the “PortFest 2025 Music, Arts and Community Festival - Sponsor, Vendor & Exhibitor Information” form. HEARTS can only provide chairs and table - as needed - to Platinum, Gold, Silver Exhibiting Sponsors.
  9. Cancellations: No cancellations or refunds less than 30 days prior to the event.
  10. Payment: Payment in full is due upon enrollment and no later than April 25, 2025.

Indemnification
All sponsors/exhibitors, their officers, members and employees shall, through enrolling as an event sponsor by an authorized party or agent, indemnify, hold harmless and defend HEARTS of Port Washington, PortFest, Port Washington Union Free School District and, the Town of North Hempstead, Port Washington, their agents and employees from all liability, judgments, suits, costs and actions, including attorneys' fees and all costs of litigation of every kind and description brought or rendered against said parties as a result of loss, damage, or injury to persons (including death) or property by reason of any act or failure to act by the Sponsor/Exhibitor, its officers, members, and employees.


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