PORTFEST
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    • Sponsorship Opportunities - 2023
    • Exhibitor Opportunities 2023
    • Concession Opportunities - 2023
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PortFest 2023 - Concession Opportunities


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Food Truck - $150
  • 10'x10' Concession Area.
  • Priority Logo Placement on Website, Social Media, Mass Emails, and Banners.
  • Emcee Recognition from Event Main Stage.
  • 1 Full Color 18"x24" Weather Resistant Lawn Sign with Logo.
  • 1 Table with 2 Chairs.
  • *We do not provide electricity - truck must be self-powered to operate*

    Food & Beverage Sponsorship Level*


    Contact Info


    Requirements


    Pay by Check


    Pay by Credit Card

    To pay by credit card, complete and submit this form. You will be redirected to our secure online store where you can select a sponsorship level (product) and enter your credit card info.

    Logo

    Max file size: 20MB
    A high resolution image is required for large scale printing purposes
    Max file size: 20MB
    for our website and social media, logo must be in .jpg, .pdf, or .gif format with a minimum size of 300 dpi

    Vendor Agreement

    All vendors must understand that the following items need to be in place (if applicable) at the time of the event. 
    Insurance Certificate - Vendor must provide a current insurance certificate evidencing General Liability insurance coverage including the PWUFSD as an additional named insured in compliance with the "Sample Insurance Agreement - Use of Facilities" information provided.

    Health Department Permit - Vendor is responsible for obtaining all necessary vendor permits, paying all permit fees and meeting all stated food safety requirements of the Nassau County Health Department. Note that the application for a special event permit must be submitted to the Nassau County Health Department at least 5 business days prior to the scheduled event.

    Tent Permit - If Vendor will be providing a tent larger than 10'x10' (by approval) they are responsible for providing flameproof certification and obtaining a tent permit from the Nassau County Fire Marshal.

    Fire Safety and Permits - If Vendor will be performing any on-site cooking they will be responsible for all safety measures including cordoning off the area with caution tape, providing fire extinguishers, fire suppression blanket, and water bucket.

    Health and Safety Permits - Vendor is responsible for meeting all stated food safety requirements of the Nassau County Health Department and for obtaining all necessary permits and paying all necessary permit fees. An application for a special event permit must be submitted to the Nassau County Health Department at least 5 business days prior to the scheduled event (i.e. no later than May 16, 2023)

    Beverage Restrictions - Vendor understands that they are restricted from selling water, sports drinks or fruit juices, as PortFest organizers will provide these items. Vendor may provide carbonated beverages, iced tea and other hot and/or cold beverages. Alcoholic beverages are prohibited on school grounds.

    Hold Harmless and Indemnity Clause - Vendor, its officers, members and employees shall, through the signing of this document by an authorized party or agent, indemnify, hold harmless and defend HEARTS of Port Washington, PortFest, Port Washington Union Free School District and, the towns of North Hempstead, Port Washington, their agents and employees from all liability, judgements, suits, costs and actions, including attorneys' fees and all costs of litigation of every kind and description brought or rendered against said parties as a result of loss, damage, or injury to persons (including death) or property by reason of any act or failure to act by the Vendor, its officers, members, and employees.

    *All food vendors must apply for or show proof of Nassau County Food Establishment Permit
    https://www.nassaucountyny.gov/3050/Permits--Food-Service-Establishment


    Deadline for All Enrollments, Artwork and Payment is May 1, 2023

    HEARTS Mass Emails reach 2,500+ local supporters
    HEARTS Social Media reaches 1,500+ local friends & followers
    PortFest website placements are guaranteed through September 1, 2023
    Enroll early to participate in multiple pre-event promotional opportunities!
    For more information about becoming a PortFest Event Sponsor/Exhibitor email us at info@heartspw.org

    HEARTS is a registered 501(c)3 non-profit charitable organization.
    
We appreciate your commitment to Helping Enrich the Arts in Port Washington

    By submitting this form I agree that I have read the rules and do hereby agree to abide by them and further to hold HEARTS of Port Washington including all agents, officers and board free from any and all liability. By submitting this application, I give HEARTS the right to use my name, images and/or media for any promotional reason(s).
Submit
  1. Event Name: PortFest 2023 Music, Arts and Community Festival
  2. Place of Engagement: Paul D. Schreiber High School Campus, 101 Campus Drive, Port Washington, NY 11050
  3. Date & Hours of Engagement: Sunday, May 19, 2023 12 noon to 5pm (Rain or Shine)
  4. Time of Arrival: Unloading by 10:00am; Set-Up by 11:00am; Breakdown & Cleanup by 5:00pm
  5. Exhibition Area: HEARTS will provide designated areas and map of exhibitors. Sponsor/Exhibitor is responsible for clean up of exhibit area at the end of the festival.
  6. Equipment: Sponsor/Exhibitor is responsible for any necessary labor, materials, supplies (e.g. fixtures, supplies, extension cords, tarps, ropes, staple guns, tie wraps etc.) that they may need to operate their exhibit.
  7. Tents: Sponsor/Exhibitor shall provide tent/canopy up to 10’ x 10’ at their own discretion and expense. HEARTS can only provide tent/canopy to Platinum, Diamond, Premier & Presenting Sponsors as specified on the “PortFest 2019 Music, Arts and Community Festival - Sponsor, Vendor & Exhibitor Information” form.
  8. Furniture: HEARTS shall provide Sponsor/Exhibitor with display table(s) and chair(s) to the extent possible as specified on the “PortFest 2019 Music, Arts and Community Festival - Sponsor, Vendor & Exhibitor Information” form.
  9. Cancellations: No cancellations or refunds less than 30 days prior to the event.
  10. Payment: Payment in full is due upon enrollment and no later than May 1, 2023.

Indemnification
All sponsors/exhibitors, their officers, members and employees shall, through enrolling as an event sponsor by an authorized party or agent, indemnify, hold harmless and defend HEARTS of Port Washington, PortFest, Port Washington Union Free School District and, the Towns of North Hempstead, Port Washington, their agents and employees from all liability, judgments, suits, costs and actions, including attorneys' fees and all costs of litigation of every kind and description brought or rendered against said parties as a result of loss, damage, or injury to persons (including death) or property by reason of any act or failure to act by the Sponsor/Exhibitor, its officers, members, and employees.



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  • Sponsorship 2023
    • Sponsorship Opportunities - 2023
    • Exhibitor Opportunities 2023
    • Concession Opportunities - 2023
  • Volunteer
  • PortFest 2022 Photos/Highlights
  • SCHEDULE 2023
  • ARTS & CRAFTS 2023
  • FOOD TRUCKS 2023
  • About
  • Media
  • Disclaimer
  • Contact Us