Artisan Village - 2024

HEARTS in the Park: A PortFest Event
2024 - Artisan Village

Artisan Village Presenter Table - $100

$100 flat fee to exhibit
Artisan keeps all proceeds from items sold at event.
10'x10' Area.
Tent (optional), tables and chairs not provided
Priority Logo/Name/Info Placement on Website, Social Media, Mass Emails, and Banners.
Emcee Recognition from Event Main Stage.
1 Full Color 18"x24" Weather Resistant Lawn Sign with Logo.

Artisan Village Presenter*

Artisan Village *

Artisan Village - $100

* Indicates required field

Name *

First

Last

Organization Name *

Email *

Website *

Street *

City *

State *

Zip *

Contact Info

Phone Number *

Alternate Phone Number *

HEARTS Account Representative (If Applicable): *

Additional Info

Additional Information *

Instructions: check both boxes if you plan to pay by check *

Make checks payable to Hearts PW and mail to: HEARTS, P.O. Box 1192, Port Washington, NY 11050 When you press submit at the end of this form, you will be directed to our Square Store. If you are planning to pay by check, IGNORE this step

Pay by Check

Pay by Credit Card

To pay by credit card, complete and submit this form. You will be redirected to our secure online store where you can select a sponsorship level (product) and enter your credit card info.

Logo

Upload File: Vector or similar Hi Resolution image *

Max file size: 20MB

Upload File: JPEG, GIF or PNG *

Max file size: 20MB

Vendor Agreement

All vendors must understand that the following items need to be in place (if applicable) at the time of the event.

Insurance Certificate - Vendor must provide a current insurance certificate evidencing General Liability insurance coverage including HEARTS PW as an additional named insured in compliance with the "Sample Insurance Agreement - Use of Facilities" information provided.

Tent Permit - If Vendor will be providing a tent larger than 10'x10' (by approval) they are responsible for providing flameproof certification and obtaining a tent permit from the Nassau County Fire Marshal.

Fire Safety and Permits - If Vendor will be performing any on-site cooking they will be responsible for all safety measures including cordoning off the area with caution tape, providing fire extinguishers, fire suppression blanket, and water bucket.

Hold Harmless and Indemnity Clause - Vendor, its officers, members and employees shall, through the signing of this document by an authorized party or agent, indemnify, hold harmless and defend HEARTS of Port Washington, PortFest, Port Washington Union Free School District and, the towns of North Hempstead, Port Washington, their agents and employees from all liability, judgements, suits, costs and actions, including attorneys' fees and all costs of litigation of every kind and description brought or rendered against said parties as a result of loss, damage, or injury to persons (including death) or property by reason of any act or failure to act by the Vendor, its officers, members, and employees.

Please Select *

By checking this box I agree to everything stated in the above Vendor Agreement (esp. the Hold Harmless and Indemnity Clause) and understand that I am responsible for all applicable permits, certificates, etc.

Deadline for All Enrollments, Artwork and Payment is May 1, 2024

HEARTS Mass Emails reach 2,500+ local supporters
HEARTS Social Media reaches 1,500+ local friends & followers
PortFest website placements are guaranteed through September 1, 2024
Enroll early to participate in multiple pre-event promotional opportunities!
For more information about becoming a PortFest Event Sponsor/Exhibitor email us at [email protected]

HEARTS is a registered 501(c)3 non-profit charitable organization.
 We appreciate your commitment to Helping Enrich the Arts in Port Washington

By submitting this form I agree that I have read the rules and do hereby agree to abide by them and further to hold HEARTS of Port Washington including all agents, officers and board free from any and all liability. By submitting this application, I give HEARTS the right to use my name, images and/or media for any promotional reason(s).

Submit

Event Name: PortFest 2024 Music, Arts and Community Festival
Place of Engagement: Sousa Bansdshell, Sunset Park, Port Washington, NY
Date & Hours of Engagement: Sunday, May 18, 2024 12 noon to 5pm (Indoor rain location available, as needed)
Time of Arrival: Unloading by 10:00am; Set-Up by 11:00am; Breakdown & Cleanup by 6::00pm
Exhibition Area: HEARTS will provide designated areas and map of exhibitors. Sponsor/Exhibitor is responsible for clean up of exhibit area at the end of the festival.
Equipment: Sponsor/Exhibitor is responsible for any necessary labor, materials, supplies (e.g. fixtures, supplies, extension cords, tarps, ropes, staple guns, tie wraps etc.) that they may need to operate their exhibit.
Tents: Exhibitor shall bring tent/canopy up to 10’ x 10’ at their own discretion and expense.
Furniture: Exhibitor shall bring tables and chair at their own discretion and expense.
Cancellations: No cancellations or refunds less than 30 days prior to the event.
Payment: Payment in full is due upon enrollment and no later than May 1, 2024.

Indemnification
All sponsors/exhibitors, their officers, members and employees shall, through enrolling as an event sponsor by an authorized party or agent, indemnify, hold harmless and defend HEARTS of Port Washington, PortFest, Port Washington Union Free School District and, the Towns of North Hempstead, Port Washington, their agents and employees from all liability, judgments, suits, costs and actions, including attorneys' fees and all costs of litigation of every kind and description brought or rendered against said parties as a result of loss, damage, or injury to persons (including death) or property by reason of any act or failure to act by the Sponsor/Exhibitor, its officers, members, and employees.

HEARTS in the Park: A PortFest Event​2024 - Artisan Village