HEARTS in the Park: A PortFest Event
2024 - Food Concession Opportunities
Food Vendor - $150
**In the event of inclement weather, the events will be moved indoors. As a result, we will not be able to feature food vendors indoors, and HEARTS will refund food vendor sponsorship fee of $150.**
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- Event Name: PortFest 2024 Music, Arts and Community Festival
- Place of Engagement: Sousa Bansdshell, Sunset Park, Port Washington, NY
- Date & Hours of Engagement: Sunday, May 18, 2024 12 noon to 5pm (Indoor rain location available, as needed)
- Time of Arrival: Unloading by 10:00am; Set-Up by 11:00am; Breakdown & Cleanup by 6::00pm
- Exhibition Area: HEARTS will provide designated areas and map of exhibitors. Sponsor/Exhibitor is responsible for clean up of exhibit area at the end of the festival.
- Equipment: Sponsor/Exhibitor is responsible for any necessary labor, materials, supplies (e.g. fixtures, supplies, extension cords, tarps, ropes, staple guns, tie wraps etc.) that they may need to operate their exhibit.
- Tents: Sponsor/Exhibitor shall provide tent/canopy up to 10’ x 10’ at their own discretion and expense. HEARTS can only provide tent/canopy to Presenting, Platinum, Gold, Silver, and Bronz Exhibiting Sponsors as specified on the “PortFest 2023 Music, Arts and Community Festival - Sponsor, Vendor & Exhibitor Information” form.
- Furniture: HEARTS shall provide Sponsor/Exhibitor with display table(s) and chair(s) to the extent possible as specified on the “PortFest 2024 Music, Arts and Community Festival - Sponsor, Vendor & Exhibitor Information” form.
- Cancellations: No cancellations or refunds less than 30 days prior to the event.
- Payment: Payment in full is due upon enrollment and no later than May 1, 2024.
Indemnification
All sponsors/exhibitors, their officers, members and employees shall, through enrolling as an event sponsor by an authorized party or agent, indemnify, hold harmless and defend HEARTS of Port Washington, PortFest, Port Washington Union Free School District and, the Towns of North Hempstead, Port Washington, their agents and employees from all liability, judgments, suits, costs and actions, including attorneys' fees and all costs of litigation of every kind and description brought or rendered against said parties as a result of loss, damage, or injury to persons (including death) or property by reason of any act or failure to act by the Sponsor/Exhibitor, its officers, members, and employees.