PortFest 2023-  Sponsorship Opportunities

Portfest Sponsor - $10,000 +
  • 2 Top-Tier Sponsor Organization Profiles on HEARTS' Social Media Platforms.
  • Top-Tier Logo Placement with Website Link on Event Website & Mass Emails.
  • Top-Tier Organization Logo Placement on Event Main Banner.
  • 4  Full Color 24"x36"  Sponsorship Lawn Signs with Logo.
  • Top-Tier Emcee Sponsor Recognition from Event Main Stage.
Main Stage Sponsor - $5,000 +
  • Organization Banner "Naming Rights" to the Main Stage.
  • Sponsor Organization Profile (1x) on HEARTS' Social Media Platforms.
  • Premier Logo Placement with Website Link on Event Website & Mass Emails.
  • Premier Organization Logo Placement on Event Main Banner.
  • 1  Full Color 24"x36"  Sponsorship Lawn Signs with Logo.
  • Premier Emcee Sponsor Recognition from Event Main Stage.
Tee Shirt Sponsor - $5,000 +
  • Sole Organization Logo on All PortFest Staff Volunteer Tee Shirts.
  • Sponsor Organization Profile (1x) on HEARTS' Social Media Platforms.
  • Premier Logo Placement with Website Link on Event Website & Mass Emails.
  • Premier Organization Logo Placement on Event Main Banner.
  • 2  Full Color 24"x36"  Sponsorship Lawn Signs with Logo.
  • Premier Emcee Sponsor Recognition from Event Main Stage.
Premier Sponsor - $2,500 +
  • Naming Rights to One of our Premier Tents (PortFest Central, Art Exhibit, Food Court, Silent Auction, Student Art Tent) with 2 Full Color 24"x36"  Sponsorship Lawn Signs with Logo.
  • Featured Logo Placement on Website, Social Media, Banners, and Mass Emails.
  • Featured Emcee Sponsor Recognition From Main Event Stage.
Activities Sponsor - $1,500
  • Naming Rights to One of Our 7 School Activity Tents With 1 Full Color 24"x36"  Sponsorship Lawn Sign with Logo.
  • Prominent Logo Placement on Website, Social Media, Banners, and Mass Emails.
  • Prominent Emcee Sponsor Recognition From Main Event Stage.
Friend - $500
  • Logo Placement on Website, Social Media, Banners, and Mass Emails.
  • Emcee Sponsor Recognition From Main Event Stage.
  • 1 Full Color 18"x24" Sponsorship Lawn Sign at Event.
Supporter - $250
  • Name on Website and Banner.

    Sponsorship Level

    Contact Info

    Pay by Check

    Pay by Credit Card

    To pay by credit card, complete and submit this form. You will be redirected to our secure online store where you can select a sponsorship level (product) and enter your credit card info.

    Logo

    Max file size: 20MB
    Max file size: 20MB
    Deadline for All Enrollments, Artwork and Payment is April 21, 2023

    HEARTS Mass Emails reach 2,500+ local supporters
    HEARTS Social Media reaches 1,500+ local friends & followers
    PortFest website placements are guaranteed through September 1, 2023
    Enroll early to participate in multiple pre-event promotional opportunities!
    For more information about becoming a PortFest Event Sponsor/Exhibitor e-mail us at info@heartspw.org

    HEARTS is a registered 501(c)3 non-profit charitable organization.
    
We appreciate your commitment to Helping Enrich the Arts in Port Washington

    By submitting this form I agree that I have read the rules and do hereby agree to abide by them and further to hold HEARTS of Port Washington including all ag    ents, officers and board free from any and all liability. By submitting this application, I give HEARTS the right to use my name, images and/or media for any promotional reason(s).
  1. Event Name: PortFest 2023 Music, Arts and Community Festival
  2. Place of Engagement: Seeber Field, Paul D. Schreiber High School Campus, 101 Campus Drive, Port Washington, NY 11050
  3. Date & Hours of Engagement: Sunday, May 21, 2023  12 noon to 5pm (Rain or Shine)
  4. Time of Arrival: Unloading by 10:00am; Set-Up by 11:00am; Breakdown & Cleanup by5::00pm
  5. Exhibition Area: HEARTS will provide designated areas and map of exhibitors. Sponsor/Exhibitor is responsible for clean up of exhibit area at the end of the festival.
  6. Equipment: Sponsor/Exhibitor is responsible for any necessary labor, materials, supplies (e.g. fixtures, supplies, extension cords, tarps, ropes, staple guns, tie wraps etc.) that they may need to operate their exhibit.
  7. Tents: Sponsor/Exhibitor shall provide tent/canopy up to 10’ x 10’ at their own discretion and expense. HEARTS can only provide tent/canopy to Presenting, Platinum, Gold, Silver, and Bronz Exhibiting Sponsors  as specified on the “PortFest 2023 Music, Arts and Community Festival - Sponsor, Vendor & Exhibitor Information” form.
  8. Furniture: HEARTS shall provide Sponsor/Exhibitor with display table(s) and chair(s) to the extent possible as specified on the “PortFest 2023 Music, Arts and Community Festival - Sponsor, Vendor & Exhibitor Information” form.
  9. Cancellations: No cancellations or refunds less than 30 days prior to the event.
  10. Payment: Payment in full is due upon enrollment and no later than May 1, 2023.

Indemnification
All sponsors/exhibitors, their officers, members and employees shall, through enrolling as an event sponsor by an authorized party or agent, indemnify, hold harmless and defend HEARTS of Port Washington, PortFest, Port Washington Union Free School District and, the Towns of North Hempstead, Port Washington, their agents and employees from all liability, judgments, suits, costs and actions, including attorneys' fees and all costs of litigation of every kind and description brought or rendered against said parties as a result of loss, damage, or injury to persons (including death) or property by reason of any act or failure to act by the Sponsor/Exhibitor, its officers, members, and employees.


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